Tips from Artware Fundraising: The First and Last Things to Do

First Tip for Next Year: Plan your Fundraising Calendar Ahead of Time.

As the year draws to a close it would be wise (as many of you are) to select your fundraisers for the 2011 – 2012 school year.

  • Plotting out the calendar taking in to consideration days off and vacations, school events, teacher conferences and holidays will help you to adhere to fundraising company deadlines and prevent you from scrambling at the last minute.
  • Planning now will help you to figure out how many volunteers you need for next year – and at the first day of school coffee or first parent meeting in the fall you will know just what you need to ask for in help.
  • Spacing out your fundraisers is much appreciated by parents, especially as they reach for their checkbooks.
  • Less can be more when selecting the amount of fundraisers to run. Choose fewer but  successful fundraisers.   If you see participation drop off in a particular fundraiser – shelve it for a year or two.
  • If you need the bulk of your operating expenses in the fall then run your programs that yield the greatest profits first.

And lastly, If you have a favorite for holiday gift buying, make sure to schedule that as well (who knows – you might even consider ArtWare for the winter holiday gift buying season)

Last Tip for this Year: Say Thank You to  All Who Have Helped.

The thing about volunteers – and I can say I know this first hand after six years of being Fundraising Chair and PTA President, a genuine thank you is much appreciated but often forgotten.  Here are some ideas that may go above and beyond – but when you are looking for volunteers for next year – you might not have to beg.

  • Write a thank you note at the end of the year from the board to everyone that has helped – whether the task was large or small.
  • Host a thank you coffee or tea the last week of school.
  • Give out Starbucks gift cards (or Dunkin Doughnuts) – to those that chaired larger events that resulted in lots of money or effort.
  • Take out an ad in the school newsletter or local newspaper – saying thank you to all, including local merchants (by name if possible) who went the extra mile to support your efforts.
  • Send a thank you note to the principal or director and any other administrator that supported programs you ran (fundraising and otherwise) .

Now that everyone is thanked and your calendar is a go for next year, Enjoy the summer!!  The first day of school 2011 will be here before you know it…………..

Artware Fundraising


About Artware Fundraising

Helping you and your organization reach its goals has been the heart and soul of ArtWare Fundraising since its founding in 1991.

Our creative and holistic approach to supporting the goals of our client organizations leads to fundraising programs that not only raise money but also improve the lives of those who participate.

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